Administrative Assistant – Deadline: February 10, 2017
The Academy for Systems Change (formerly called Donella Meadows Institute) is looking for a new team member to provide administrative support. The position, located in Norwich, Vermont, is part-time and will involve up to 20 hours per week. If you possess strong organizing skills, have a confident, eager and positive attitude, and would like to be part of a team dedicated to social change, then this could be a great role for you.
The organization, founded in 1996 by the late Donella (Dana) Meadows, applies systems thinking and systems leadership to accelerating solutions to environmental, social and economic challenges.
The primary responsibilities for this position are to:
- Assist with general administrative tasks, including scheduling , filing, receiving/sending/organizing mail, ordering supplies, responding to general email inquiries and phone inquiries (as the office receptionist), as well as managing multiple email accounts and a cloud-based file back up system.
- Manage basic IT and online systems (e.g. emails, websites, social media). This will involve troubleshooting any IT issues that arise (with help of IT expert as needed) and managing online book sales (low volume).
- Process all transactions, including vendor invoices and approvals from President, and staff travel expense reports. Organize and prepare records of transactions, invoices etc. for bookkeeper.
- Maintain donor information for direct and online appeals. You will support the preparation and sending out of direct mail appeals (no more than 2 per year). Maintain up to date donation channels, from direct deposit to Justgive, Paypal, Eventbrite, Woofoo, Stripe.
- Proofread communication and fundraising documents.
- Advise board and staff re grant administration and reporting requirements; assist with grant applications and fee-for-service agreements. This work would be done in collaboration with members from the management team.
- Monitor and update health insurance plan as needed.
- Assist Board by compiling materials, maintaining organizational and board binders and online versions of Board documents; Assist with note taking at Board meetings.
- Above duties to be performed under the supervision of Marta Ceroni, Director of Programs.
Talents and skills we are looking for include:
- Bachelor’s Degree or higher and a suggested minimum of two years administrative experience.
- Excellent organizational and communications skills.
- Excellent time management skills with a proven ability to deal with a complex and diverse workload within a busy, demanding and mostly virtual environment.
- Professionalism, warmth, flexibility, open-mindedness, honesty, dedication, initiative, and a good sense of humor.
- An excellent team player with a proactive and sensitive approach to team dynamics.
- Awareness of the need to maintain confidentiality when handling sensitive information.
- Experience with Mailchimp, ConstantContact, Salesforce, Excel, and online platforms of fundraising and event scheduling.
- Genuine interest in personal development, environmental sustainability and non-profit work
- Desirable: some experience with QuickBook, interest and experience in fundraising, communications, social media, desktop publishing, WordPress, and online research
Compensation is commensurate to qualifications, skills and experience of the candidate.
To apply, send a motivated email with your resume and two references to martaacademyforchangeorg by February 10, 2017
The Donella Meadows Project offers one paid internship each summer.
The internship is an opportunity for Dartmouth undergraduate students to be part of our team over the summer, working closely with our staff on a range of projects. Potential activities include:
- Help design and offer curriculm materials for high school/college students and young leaders
- Coordinate with partners on the planning and organizing of community events and activities
- Provide feedback and ideas for publishing projects that target students and young leaders
- Design and run pilot projects that apply a systems approach to designing the life of sustainable living such as rethinking the use of plastics or energy in the Upper Valley
- Curate and share existing resources on systems thinking in ways that are engaging and accessible
We encourage our intern to take ownership over one or more projects of particular interest to him/her.
The summer part-time position will run ten weeks, between June and August. The intern will work up to 25 hours/week from our office in downtown Norwich, just across the river from Dartmouth. Compensation is $12/hour (approximately $3000 for the summer). All applicants must be current Dartmouth students. (Seniors graduating in the Spring are okay!)
We are searching for an intern who is looking to immerse him/herself at the forefront of community sustainability issues. Some exposure to systems thinking or systems dynamics modeling is a plus. You might be perfect for the job if you are:
- Excited about working on today’s environmental and social problems
- Eager to learn more about systems thinking and apply it in your community
- A good writer with strong research skills
- A critical thinker able to work independently
- A good team player who can speak up and ask questions and enjoys co-creating with others
- Passionate, articulate, energetic, and creative!
To apply for this internship, please send a resume and a cover letter that discusses why you are interested in interning as part of the Donella Meadows Project; how you currently pursue your interests in sustainable, resilient communities; and how working with us fits into and strengthens your goals.
Applications are due by March 20. For consideration, please send your materials to marta [at] donellameadows [dot] org with the subject line “Summer Internship.”
While our main internship period is over the summer, we also welcome Dartmouth students interested in working with us during fall, winter, or spring term if they have a light course load. Work-study eligibility is a required in the fall, winter and spring terms. To talk about the possibility of interning, please contact us by emailing info [at] donellameadows [dot] org.
We are always eager to have volunteers on our team who are interested in sustainability, community, systems approaches, and promoting Donella Meadows’s thinking. Our volunteers help us with community projects, amplifying Dana’s work, and more. Interested? Please get in touch to discuss how you can work with us on our sustainability mission!
Our guiding principles and values
Whether you are interested in volunteering, interning, or being an employee with us, below are the values -largely inspired by Donella Meadows- that guide our work and day-to day-life at the Academy:
- Love and care: nurturing values that encompass self-respect, inclusiveness, tolerance, responsibility and equality;
- Collaboration: acknowledging we can’t be transformative by acting alone, we must work across geographical and functional boundaries to create more just and sustainable communities and organizations across the world;
- Community: reaching out to communities to develop the synergies created when individuals work together;
- Thoughtfulness: being open to new ideas and sensing our impacts on the wider system as a means of bridging to a more sustainable future;
- Whole System Vision: learning to see, and helping others to see, the continually emerging, inter-connected nature of living systems;
- Leadership: developing a network of Systems Leaders who can balance the personal, intellectual, emotional and social aspects of leading;
- Thriving: imagining systems – communities, nations and ecosystems – that can regenerate and prosper in spirit and physical wellbeing;
- Transcendence/transformation: fostering hope, which is the doorway to new action;
- Sufficiency: challenging the myth of material growth as the answer to all problems and demonstrating the benefits that accrue when we live and work in harmony with each other and Nature.